Automatically Build AI Workflows with Magical AI

Image by Author

Tired of repetitive tasks and constant copy-pasting between apps? I’m pretty sure we all are. Fret not! In the era of AI, we no longer have to.

Solutions to this problem abound, and today we will look at one of those solutions. And it is called Magical AI.

This browser-based AI assistant automates everything from form-filling to message creation, without needing complex integrations. It connects any two websites, tools, or apps and gets your busy work done in just a few clicks.

I’ve been testing it, and it’s already proving to be a powerful addition to my workflow. In this post, I’ll break down what makes Magical AI stand out, share some of its key features, and show how it might just become your new favorite productivity tool.

Let’s dive in!

Key Features And Benefits Of Magical AI

 
Magical AI isn’t just another automation tool; it’s a smart extension of your workflow, built to save time and eliminate repetitive tasks. No tech skills required.

Here’s what makes it stand out:

• Agentic AI: Move and clean data between apps automatically, date formats, text extraction, and formatting handled for you.
• Workflow Automation: Connect any two apps or websites and automate tasks without integrations, perfect for auto filling forms, updating databases, or sending messages.
• AI Writing Assistant: Instantly draft emails, messages, and replies anywhere online. Works with GPT-3, ChatGPT, Bard, and GPT-4.
• PDF Data Extraction: Pull data from PDFs and auto-populate it into forms, great for medical, legal, or insurance workflows.

It’s fast, flexible, and adapts to the tools you already use.

What Is An Automation?

 
An automation is simply a task you normally do by hand, like copying data, filling out forms, or sending messages, that Magical AI can handle for you, instantly and reliably.

Think of it like setting up a mini assistant for your workflow:

• Need to move customer data from your inbox to a spreadsheet?
• Want to autofill a web form based on a PDF you received?
• Tired of writing the same replies over and over?

Magical AI watches how you work and builds smart, no-code automations that replicate those steps, so you don’t have to. You set the rules once, and it takes care of the rest.

How Magical AI Works

 
Getting started with Magical AI is straightforward and surprisingly fast. Here’s a step-by-step walkthrough:

Step 1: Install The Chrome Extension And Sign Up

Start by installing the Magical AI Chrome extension, it seamlessly integrates into your browser and is ready to go within seconds. You can sign up using your Google account or any email address. You can find the extension here.

Step 2: Set Up Your First Automation

Once you create your account, Magical AI will ask what kind of tasks you want to perform. There are two main types:

1. Automations: Move and transform data between web tools
2. Text Expansions: Auto-fill and generate responses using predefined snippets

Today we will focus with an automation task.

Screenshot of Magical AI | Image by Author

To set it up:

1. Connect the two apps or websites you want to work between (from LinkedIn to Google Sheets).
2. Define what data you want to extract and how to structure it. For example, you could pull LinkedIn profile data and export it into a Google Sheet in just a few clicks.

Step 3: Open Up The Profiles We Want To Scrape

Now, head over to LinkedIn and open a few profiles you’d like to extract data from (your own, colleagues, or prospects).

Once a profile is open, you’ll see a Magical AI floating icon on the page. Click it to launch the tool, it will preload some information automatically. You should see something as follows:

Screenshot of Magical AI | Image by Author

You can:

• Add new data fields using the “+New” button
• Select data elements directly from the LinkedIn page
• Keep multiple tabs open with different profiles, Magical AI can process them all at once

Step 4: Granting Access To Google Sheets And Moving The Data

When you’re ready to export, click the button to “Add to a new spreadsheet.” Magical AI will ask if you want to transfer data from all open profiles or just the current one. Choose what works best. Typically, moving all at once is easiest.

A new Google Sheet will open, already populated with the extracted data. If it is the first time that you use a Google product with Magical AI, a pop-up asking for access permission will appear.

Screenshot of Magical AI | Image by Author

And a new spreadsheet should open with something like follows.

Screenshot of Google Sheets | Image by Author

Want to add more profiles later?

No problem, just search for a new one, open it, then go to your sheet and type // to bring up the profile info. Select the one you want, and Magical AI will pull in the data automatically.

Other Features of Magical AI

 
Here are a few other features that make Magical AI so useful:

• Auto-Adaptive AI: Once set up, automations adapt to changes and mostly run on autopilot.
• Writing Assistant: In any text field, click the Magical AI icon to auto-generate emails, replies, or messages using templates or your own prompts. It even learns your tone over time.
• PDF Data Extraction: Upload a document, highlight the fields you need, and Magical AI will transfer them into online forms or databases, saving you hours of tedious work.

You can find detailed step-by-step for many different workflows in Magical AI’s own documentation.

Main Advantages And Disadvantages

 
While some of the advantages of Magical AI may already be visible, let’s solidify some of these. We can also consider some of the potenital disadvantages of using the tool.
 

Pros of Using Magical AI

• Time-Saving: Automates repetitive tasks, freeing you up to focus on higher-impact work
• Boosts Productivity: Streamlines workflows and minimizes manual data entry, helping you get more done, faster
• User-Friendly: Intuitive, easy-to-navigate interface, no technical expertise required to get started
• Highly Versatile: Compatible with a wide range of apps and websites
• Fewer Errors: Automation reduces the risk of human mistakes in data handling

Cons to Consider

• Initial Learning Curve: More advanced automations may require some time to learn
• Extension-Dependent: Requires a browser extension, which might not suit everyone’s workflow
• Security Considerations: As with any integration tool, connecting to third-party apps introduces potential security risks

Pricing Overview

 
Magical AI operates on a freemium model: you can get started with basic features for free, but unlocking its full potential requires a paid subscription. To get the most value, check their website for the latest pricing tiers and feature comparisons. Consider the time and efficiency gains when evaluating if it’s worth the investment for you.

Conclusions

 
Magical AI is a powerful productivity booster for anyone looking to eliminate repetitive work and streamline daily tasks. Despite some limitations, the benefits, especially in terms of time saved and error reduction, often outweigh the drawbacks.

Whether you’re a freelancer, entrepreneur, or busy professional, Magical AI can help you work smarter. Try the free version and see how it fits into your workflow.
 
 

Josep Ferrer is an analytics engineer from Barcelona. He graduated in physics engineering and is currently working in the data science field applied to human mobility. He is a part-time content creator focused on data science and technology. Josep writes on all things AI, covering the application of the ongoing explosion in the field.

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